- Finance
- Procurement
- Mid Sized
- Enterprise
Purchase Order Creation & Approval
Streamline your procurement process with a centralized, end-to-end purchase order solution in Vault Synapse. Every purchase order is seamlessly linked to its project, giving you complete visibility and control from creation to completion.
Effortless Creation
Effortlessly create purchase orders by entering key information such as purchase items, allocations, and billing and shipping details, all within an intuitive interface designed for speed and accuracy.With built-in preview and sharing capabilities, you can instantly review, print, download, or send purchase orders directly to vendors. Accelerating communication and keeping your operations running smoothly.
Real-Time Tracking
Monitor every purchase order in real time as it progresses through customizable statuses, from draft and pending approval to approved and fully delivered.When needed, authorized users can initiate changes and seamlessly resubmit purchase orders into the approval workflow. Every update, approval, and modification is automatically recorded, ensuring a complete audit trail and full transparency at every stage.
Dashboard
Access a complete, real-time overview of all your purchase orders. Instantly view key details such as PO name, date, vendor, requester, financial details such as PO value and invoiced amounts and the current status of the purchase order, all in one centralized dashboard.Tailor the experience to your needs by customizing visible columns and filtering purchase orders by company, status, or vendor. When needed, easily export your data to Excel for further analysis and reporting.
Centralized Approval Hub
Manage all pending purchase orders in one dedicated space designed for fast, informed decision-making. The Decision Center provides a clear view of all POs awaiting action, ensuring nothing is overlooked.Authorized users can quickly review and approve purchase orders or withdraw them when needed, automatically reverting their status back to draft for further updates.Maintain full control over your approval process by defining approval limits for each user, ensuring every purchase is reviewed at the right level. Easily customize your workflow to match your business needs. Set the number of approvers, define approval thresholds, control the approval sequence, or select required approvers from a defined list.
Approve via Mobile
Stay in control of your approvals, anytime, anywhere. With the mobile app, you can review and approve purchase orders on the go, ensuring your procurement process never slows down.Quickly take action with just a few taps. Approve, reject, or return purchase orders for revision, while keeping the workflow moving without delays. Every decision is instantly reflected in the system, maintaining full transparency and auditability.
Complete Activity Tracking & Audit Trail
Stay fully informed with a comprehensive audit trail of every purchase order. All activities are automatically tracked within the system, giving you complete transparency and accountability at every stage.Instantly see who created, updated, approved, or canceled a purchase order, along with when each action took place. This level of visibility helps ensure compliance, improves collaboration, and builds trust across your organization. With clear, real-time insights into every interaction, you can confidently manage purchase orders with accuracy, control, and full traceability.
Get Access to:
End-to-end PO lifecycle- Centralized approval workflows
- Real-time status tracking
- Full audit trail
- Easy PO creation
- Financial dashboard visibility